Microsoft killing off Office Accounting product

During her years at CNET News, Ina Fried has changed beats several times, changed genders once, and covered both of the Pirates of Silicon Valley. These days, most of her attention is focused on Microsoft. E-mail Ina.

Spreadsheets are often used to build a class of applications that are fundamentally ill-suited to the spreadsheet model.  The reason for this is that there has been no other way to build these types of applications, since IT is not geared up to build small, quick, rapidly changing situational applications. Besides not having the resources available, the cost of having IT build (and deploy) them is likely to be prohibitive.  

But with the advent of Cloud Computing platforms, there is an alternative.  In the Cloud, IT is no longer the sole owner of production (development teams) and delivery (the data center).  Custom applications can be built much faster using less skilled resources, and deployment concerns like servers and backup are virtually eliminated.  In addition, these applications can leverage the kind of functionality and resource that is only available in the Cloud, like social networks and access to massive storage on demand. Lastly, using a database-driven platform can address the “single source of truth” question that plagues every organization using spreadsheets for operational applications, by providing a centralized repository of validated, consistent and high quality data.

While this gives business units the ability to build solutions on their own, IT departments can play a championing role, educating business users on how to take advantage of situational application capabilities in the Cloud, without getting bogged down in traditional application development and deployment.   IT can also provide the guidance business people need so they won’t create havoc, and help them stay out of compliance ( e.g. Sarbox) hot waters. 

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Check out Project alternatives: Basecamp and QuickBase

Learn more about 37signals’ Basecamp and Intuit’s QuickBase, two highly-capable alternatives to Microsoft Project.
For many IT pros and consultants, Microsoft Project has been the de facto standard for organizing work schedules, timelines and budgets.

Microsoft Project is still an incredibly capable and complex application; the program ties in to back-end servers to power large-scale collaboration and possesses astonishing levels of customization.

But does your next IT project really demand that much firepower?

Overkill is expensive, especially when you have to purchase, maintain, and administer the requisite back-end servers running everything.

As technology professionals, in particular, have become more comfortable working with Web-based applications, it’s no surprise that viable new alternatives have arisen. Web 2.0′s benefits are clear to most everyone working in a technical capacity.

Microsoft even offers Project 2007 as a Microsoft Office Online component (and includes Web-based connectivity options within its Microsoft Office Project Server 2007 and Microsoft Office Project Portfolio Server products).

Two new options to check out are 37signals’ Basecamp and Intuit’s QuickBase. Both offer highly-capable Web-based solutions to common project management issues.

Basecamp
37signals first caught my attention a few years ago when I discovered the company’s Ta-da List application. I was impressed with the task management software’s simplicity, cross-platform compatibility, and approachability.

Many IT professionals will find all the project management, collaboration, and scheduling elements they need in Basecamp. Companies from Trek Bicycle to Continental Airlines and a host of others rely upon the online application to power their project management work.

Just how capable is Basecamp? 37signals advertises comments from Jim Dunnigan (former Product Manager for Microsoft Project) on its Web site in which he is quoted as saying, “Basecamp is the first product I have seen that is truly project management for everyone.”

For just US$49 a month, subscribers to the Plus plan receive 10GB of storage, unlimited user accounts, time tracking, and capacity of 35 separate projects. Three other premium plans are available: Basic, Premium, and Max, The Max account (which is US$149/month) provides unlimited projects and 50 GB of storage. A limited free plan is also available that enables the creation of a single project; file sharing features are not included with the free account.

Basecamp simplifies complex projects with the introduction of color-coded projects, easy-to-learn dashboards, integrated to-do lists, and milestone and time tracking. Users also receive file sharing features, reporting functionality, online collaboration tools, and message boards. Milestone information can be exported in iCalendar formats, and e-mail messages can be set for a variety of events.

While Basecamp offers many comprehensive features, its simplicity also makes it easy for less experienced software users to get up to speed quickly. And, the less time a team member spends learning the intricacies of the project management team’s software (and the easier the project management software is to use), the more time he or she has to perform core functions.

QuickBase
Intuit, long known for its Quicken and QuickBooks products, offers a project management application called QuickBase. The Web-based project management tool is designed to provide staff with a streamlined program for data collection, project tracking, communication, and reporting.

JetBlue Airways and Ventana Medical Systems are among the larger companies now relying upon QuickBase to empower its project teams. Indeed, Intuit touts the software as being used by almost half of Fortune 100 companies.

At US$249 a month, QuickBase includes 10 user accounts. As with Basecamp, there are no contracts, and subscribers can cancel at any time. Additional users can be added for three dollars per user per month. More pricing information is available on Intuit’s Web site.

QuickBase includes several templates to help teams get started managing projects in just a few hours. Since the application is Web-based, the software is also cross-platform compatible and requires only that users have stable Internet connections and a valid user account.

Staff can create their own applications and leverage predesigned templates for a variety of vertical markets (including generalized project management, professional services, sales and customer management, IT management, marketing, process excellence, legal, real estate, and human resources). Customizable reports make it easy to glean needed information quickly, while table views, graphic timelines, and charting features help communicate complicated information in an easily understood format. Reminders and e-mail notifications can be set within the software, and role-based permissions are easy to set up.

Microsoft Project: No longer the only game in town
For some organizations, Microsoft Project (and even back-end Project servers for empowering larger-scale collaboration) may be the most appropriate option. But many offices and small businesses will find all the project management features (minus the administrative headaches) they need in one of these two alternatives. Best of all, organizations can test drive both programs at no charge thanks to each vendor offering a free trial.

Erik Eckel earned a bachelor’s degree from the University of Louisville and completed Sullivan College’s Microsoft Engineer program. He holds Microsoft Certified Professional, Microsoft Certified Professional + Internet, Microsoft Certified Systems Engineer, and CompTIA Network+ certifications. He’s worked with computers and Internet technologies for 15 years and has written and edited best-selling computer books for such publishers as Coriolis, O’Reilly, and TechRepublic. In 2006 he opened Louisville’s first Computer Troubleshooters franchise.